Privacy Policy

About this privacy policy

The Jersey Model Railway Club (“JMRC”) takes your privacy very seriously and is committed to protecting your personal information. This privacy policy sets out the way in which any personal information you provide to us is used and kept secure by JMRC. It applies whenever we collect your personal data (including when you use our website or other digital platforms), so please read it carefully.

About us

We are The Jersey Model Railway Club. We are a not-for-profit organisation for the enjoyment of the hobby.

Jersey Model Railway Club (”we”/”us”) is committed to protecting your privacy. We will only use the information that we collect about you lawfully in accordance with the Data Protection (Jersey) Law 2018. Jersey Model Railway Club is registered with the Office of the Information Commissioner (Jersey) in accordance with that legislation.

How to contact us about your personal data or this privacy policy

If you have any questions about this privacy policy or about your personal data, please write to us at:

Data Protection Officer, Jersey Model Railway Club, Andrew Le Masurier Hall, Rue du Carrefour, Trinity, JE3 5JH

What data we may collect

When we provide you with services we may collect and store any personal information that you provide to us. We may collect and process the following types of personal data:

  • Personal details, such as email address, postal address, telephone number and email address
  • Details of your interactions with us, including any which occur electronically or in person.

Where we collect and manage information about children we will manage it in a way which is appropriate to the age of the child.  Information is usually collected when children are booked onto our activities by parents or guardians. We will always keep this information secure and will never knowingly send marketing material to children.

We will always seek consent from a parent or guardian before collecting information about children. .

What we use your information for

All personal information that we collect about you will be recorded, used, and protected by us in accordance with applicable data protection legislation and this privacy policy. We may supplement the information that you provide with other information that we obtain from our dealings with you.

In broad terms we use your data for the following purposes:

  • To administer and manage the clubs records
  • To communicate with you about the activities of the club and club events
  • To ensure we can contact you (or a relevant family/friend) in the event of an emergency occurred during participation of club activities
  • To be compliant with health and safety procedures, particularly in the event of an accident
  • To personalise and tailor any communications that we may send you
  • For profiling purposes to enable us to personalise and/or tailor any marketing communications that you may consent to receive from us
  • For promotional and marketing materials and activities, including photos and videos
  • To look into any complaints or questions you may raise
  • Other purposes reasonably ancillary to the above.

How we collect your data

We collect your personal data in a number of ways including:

  1. When you register via our website
  2. A paper copy application form when you join
  3. When you email us
  4. Information we collect from our contact on social media (including but not limited to Facebook, Twitter and Instagram)
  5. Information available publicly. This may include information found in places such as Companies House or through the electoral roll and information that has been published in articles/newspapers.

Under the Law you have the following rights:

  1. You have the right to know what personal data we collect of you and how we process the data we have collected
  2. You have the right to gain access to the personal data we process of you
  3. When your personal data are inaccurate, you have the right to ask us to correct the data
  4. You have the right to ask us not to process your personal data
  5. You have the right to ask us to erase the personal data we hold of you
  6. You have the right to ask us to limit the processing of your data
  7. You have the right to ask us to transfer your data to another data controller’s IT environment
  8. You have the right to ask not to be evaluated on the basis of automated data processing and profiling

We will inform you upon collecting your data for which purpose we intend to process your data or if we intend to disclose your information to any third party for such purposes.

Collection of Information by Third Parties

The JMRC website contains links to other sites whose information practices may differ from those of JMRC. If you should visit such third-party sites, you should ensure that you review the appropriate privacy notices as we have no control over information that is submitted to, or collected by, these third parties.

For the specific privacy policy relating to our website, please see the section further down this page.

Why do we share your personal data?

We may share your data with third parties (a) if we are under a legal or regulatory duty to do so, (b) if it is necessary to do so to enforce our terms of use, terms and conditions of sale or other contractual rights, (c) to lawfully assist the police or security services with the prevention and detection of crime or terrorist activity, (d) where such disclosure is necessary to protect the safety or security of any persons, and/or (e) otherwise as permitted under applicable law.

Your personal information will not be transferred outside of the EU.

How we keep your data secure

We take the security of your personal information seriously.

In addition, we have security procedures in place to protect our paper-based systems and computerised databases from loss and misuse, and only allow access to them when it is absolutely necessary to do so, and then under strict guidelines as to what use may be made of the personal information contained within them.

We undertake regular reviews of who has access to information that we hold to ensure that your information is only accessible by appropriately trained volunteers. Anyone with access to personal information must undertake to maintain strict regulations on the processing of personal data.

Your right to lodge a complaint with a Data Protection Authority (DPA);

If you have a complaint regarding any aspect of your personal data or this privacy policy, please write to us at the above address. If you are still not satisfied with the outcome of your complaint, you may write to the Jersey Office of the Information Commissioner at the following address:

Jersey Office of the Information Commissioner, 2nd Floor, 5 Castle Street, St Helier, Jersey, JE2 3BT

Email: enquiries@jerseyoic.org Telephone: +44 (0)1534 716530

You can withdraw consent or transfer data at any time

You have the right to receive a copy of the personal information that we hold about you. If you wish to submit a request that your data be deleted or transferred, please write to us at the above address.

How long do we keep your personal data?

We will endeavour to keep your information accurate and up to date and not keep it for longer than is necessary. Your personal data is kept in line with our Retention Schedule. The retention schedule sets out the kinds of information the organisation creates and uses, how long it should be kept, and what should be done with it at the end of its ‘life’.

Website Privacy Notice

Who we are

Our website address is: http://jerseymodelrailwayclub.org.je.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Who we share your data with

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.